Cofield Community Center

Renter Requirements

Applicants must be

• 21 years of age
• Primary sponsor of the event
• Present during the entire duration of the event

The person who signs the application is responsible for maintaining the proper conduct of all those attending the function.

Hours

The Cofield Community Center is available between the hours of 10 a.m. and midnight seven days a week. For use outside of these hours’ special arrangements will need to be made at the time of reservation. 

Entertainment

Subject to the City of Borger Code of Ordinances, Article 8.04, Noise, lyric-appropriate music is allowed during your event.

Logo

The name of the City of Borger, the City of Borger logo, trademarks, or other distinguishing marks may not be used by renters except when noting the address on invitations, maps, etc.

Fundraising & Gambling

Renters may not sell goods or services at the Community Center, nor are they allowed to charge admission to a function they are hosting as a rental at the facility. Gambling with money is prohibited.

Computer Use

If you are using the Community Center and need access to the web, your computer must have wireless components. Instructions for wireless use are available. It is highly recommended that you set up your equipment prior to use to confirm all equipment functions properly. Laptops are not available for use.

Alcohol

Possession/consumption of alcoholic beverages at the Cofield Community Center is permitted by permit only. Underage drinking is not allowed! (City of Borger Code of Ordinances, Section 4.027). Alcohol permits may be obtained from the Johnson Park Youth Center. Per City Ordinance, If a member of your party is found in violation of Section 4.027, the following will occur:

• You and your party will be asked to leave the premises immediately.
• You and each member of your party in violation of Section 4.027 (as it pertains to alcohol) may be cited by the Borger Police Department.
• Your security deposit and alcohol permit will be forfeited.
• There are no exceptions.

Smoking

On May 15th, 2007, the City Council approved Resolution R-007-07 prohibiting smoking in all City Facilities.

Cancellation Policy

A $25 processing fee will be assessed on all canceled reservations. For any reservation canceled with less than 48 hours' notice prior to the event, the security deposit will be returned minus the $25 processing fee. However, any rental fees paid will be forfeited. If paying by check and the check is returned for insufficient funds, the renter’s reservation will automatically be canceled. 

The check writer will be held liable for insufficient fund charges.  Parties ending early will not receive a refund for hours not used.

Conflicts

The City Manager or his/her authorized designee may cancel any scheduled reservation should the planned activities be in conflict with the stated rules. The City of Borger reserves the right to ask any guest or individual exhibiting unacceptable behavior to leave the building. No illegal activities of any kind will be allowed on the premises.

Fire Safety Provisions

Candles must be securely supported on a substantial non-combustible surface, and candle flames must be protected (votives, etc.). “Trick” candles are prohibited. Natural vegetation (live trees, wreaths, etc.) are prohibited unless a certificate of flame retardant is submitted to staff prior to bringing items on site. Decorative vegetation (bales of hay) requires a certificate of flame retardant submitted to staff prior to bringing items on site. 

Sterno cans are allowed for food-warming purposes. Electrical warming units must be UL approved and are generally acceptable for use. Pyrotechnics of any kind (including sparklers) are prohibited. Fog machines are prohibited. Entrances and exits may not be obstructed.

Occupancy Capacity

Parties are required to maintain occupancy capacities. Parties may be canceled with no refund if occupancy requirements are exceeded during the rental time.

Setup and Take Down

Renters are responsible for set up and take down of all items used, such as tables and chairs. Tables and chairs must be stacked as requested and placed in the original storage area (36 chairs per dolly and 8 tables per cart). Storage areas must have a clear pathway for doors to open, and items cannot be stored by or near breaker boxes.

Decorations

The use of “Tac N Stick” is permitted; the use of tacks, staples, tape, or adhesives of any kind is prohibited. Floral wire and /or ribbon are permitted as long as no nails or tacks are attached to walls or furnishings. Fresh flowers, plants, and balloons may be used. 

The renter is responsible for ensuring that live plants have a dish under them to prevent damage and/or incidents. While it is not permissible to throw rice or confetti: birdseed and dried flowers may be thrown outside but must be cleaned up.

Deliveries

The renter or event representative for your party must be available to accept and inspect deliveries. Any theft or loss of rental items left at the Cofield Community Center is the responsibility of the renter. The City of Borger assumes no liability for loss or damage of rental items (tables, chairs, serving equipment, etc.).

Clean Up

The renter is responsible for all cleanup and related items to be completed during the scheduled reservation time. All decorations, litter, and other debris must be disposed of properly. Trash must be bagged and left in a designated area. City staff will inspect the facility after rental is complete. Failure to comply with the rules and regulations will result in the forfeit of the security deposit and or alcohol permit.

The renter is responsible for leaving the facility in its original condition. If cleaning by City staff is needed after the reservation, staff time will be deducted from the security deposit and/or alcohol permit at the rate of $25 per hour.